Hot Topics

Electronic Records Management

• Business Classification Schemes made easy    

Finally Friday has come around after a long week. Only 2 hours to go and your life is your own again. The phone rings and it’s the Department Head. He/she wants the report that we did last time to take to a meeting at 5pm. You know we have it and you know it’s been filed away. Fine, however, now you have to find it. more

• Email as Electronic Records   

Email is the predominant means of communication for most organisations. When used to conduct the business of an organisation an email constitutes a record and as such needs to be treated within the records management structure of that organisation. more

• Records Management: Issues with Email, presentation more

• Electronic Records Management - is your organisation ready?     

In Ireland public sector organisations are beginning to think about electronic records management, with a small number of systems already up and running. Regardless of where an organisation stands now with their records management practices, electronic records management is something that all organisations need to begin to gather information on and work towards implementing in the future. more

 

Records Management in the Public Sector

• Implementing ERM - A Case Study NEW!!

As relative latecomers to electronic records management, public sector organisations in Ireland are in a good position to take advantage of the experience of similar organisations in other countries. Such organisations have confirmed to us how mistakes have been made by not having the fundamentals in place, mistakes that can be avoided here in Ireland. The following case study of the experience of the Northern Ireland Prison Service highlights many of these issues. more

• Records Management in the Public Sector

The collapse of central registry systems in the 1960s and 1970s followed by the retirement of staff who ‘knew’ about records held has left many organisations bereft of formal record keeping systems. more

• Destruction of Records

‘Paperless office’ is a popular term these days, but the reality is that virtually every public sector organisation in Ireland holds immense quantities of mostly paper records, often non-current and dating back decades. The destruction of redundant records is a pressing issue for government departments and public bodies, mainly because they are currently keeping so much unnecessary material in costly storage. more

• Decentralisation, The Records Management Issues

The planned decentralisation of a number of government departments and state agencies announced in December 2003 by the then Minister for Finance, Charlie McCreevey has far reaching implications for the organisations involved. One issue that has received very little attention is records management and the effect decentralisation will have on the records created, maintained and stored by the decentralising organisations. more

 

General Records Management

• Data Protection: Is your Organisation Following the Guidelines?  NEW!!

On the 30th of July, the Irish Times reported that a restaurant had been warned, by the Data Commissioner, against sending unsolicited marketing text messages. Until now, people may have assumed that the Commissioner only investigated direct marketing companies. On the contrary, he is entitled to enquire into any reported abuses of the Data Protection Act, committed by any type of organisation. more

• Records Management, Key Issues

In many instances companies faced with an information management crisis believe the first port of call is to introduce an electronic solution. In reality having information in electronic format will not solve the problem unless a proper records management structure is put in place first. more

• Legislation & Standards

• Freedom of Information Act • Data Protection • ISO 15489 • MoReq • BS 5454

What are they and how your organisation is effected. more

• Disaster Recovery

A major disaster such as a flood, fire or explosion can leave an organisation or business in disarray and confusion. In these circumstances business continuity is always a primary concern. more